Client intake
Collect questionnaires, uploads, and status updates without chasing every item manually.
Organized workflow for Canadian immigration teams
AI Workflow Softwarefor Canadian ImmigrationConsultants
Organize client intake, document checklists, case notes, task tracking, and reusable workflows in one RCIC-focused operations workspace.
VisaFlow AI is workflow software for immigration professionals. It does not provide legal advice, does not replace professional judgment, and is not affiliated with IRCC or the Government of Canada.
Human-reviewed AI drafts Secure document workflows Built for Canadian immigration teams
IntakeReviewDraftSignArchive
Built for Canadian immigration consultants, coordinators, and multi-user case teams.
Live case workspace
PR applications
8 ready for reviewIntake 12
Singh Family
L. Chen
Drafting 7
A. Haddad
M. Ortega
Final review 8
K. Mensah
R. Patel
VisaFlow Copilot
Generated a document checklist, flagged missing uploads, and prepared a draft client follow-up.
One organized workspace for every immigration file.
Keep intake, documents, notes, drafts, reviews, signatures, and client updates connected to the same case.
- Track every case status in one place
- See missing documents before review
- Keep drafts and notes attached to the file
- Route work to consultants, assistants, and coordinators
Live case workspace
PR applications
8 ready for reviewIntake 12
Singh Family
L. Chen
Drafting 7
A. Haddad
M. Ortega
Final review 8
K. Mensah
R. Patel
VisaFlow Copilot
Generated a document checklist, flagged missing uploads, and prepared a draft client follow-up.
Immigration workflows break when information lives in different tools.
The same work. Less chasing. More time for the files that need your judgment.
Before
- Chase clients for missing documents
- Re-type intake information into forms
- Search email threads for case context
- Draft the same follow-ups repeatedly
- Hunt through folders for the latest version
After
- Missing items flagged in one workspace
- Intake data flows into checklists and drafts
- Notes, documents, and messages attached to the case
- Drafts start from approved case data
- Teams see the same file status
Everything your immigration practice needs in one flow.
Organize the busy work so your team can focus on accurate applications and responsive client service.
Document collection
Clients upload passports, forms, photos, and supporting documents through a guided portal.
Document drafting
Create first drafts for letters, emails, summaries, and checklists from structured case data.
Review queues
Assign review stages, route files to the right team member, and track approval status.
Team collaboration
Let RCICs, coordinators, and assistants work from the same file with role-based permissions.
Case organization
Group applications by type, status, reviewer, deadline, or client family.
Secure client portal
Give clients one place to upload documents, complete forms, and sign requested files.
Compliance checks
Flag missing fields, expired IDs, incomplete uploads, and file gaps before submission.
AI that drafts so you can focus on what needs your judgment.
Every AI output is a draft — reviewed, edited, and approved by a consultant before it reaches a client.
Draft from case data
Generate draft letters, emails, summaries, and checklists from intake data and uploaded documents.
Source-backed research
Search policy references from inside the workspace and attach relevant notes to the case.
Case summaries on demand
Summarize intake data, uploaded documents, and team notes into one review-ready page.
Where AI stops and your judgment starts
AI drafts are starting points, not final outputs. VisaFlow does not automate eligibility decisions, legal advice, or client-facing approvals. Your professional judgment stays in control.
How VisaFlow works.
Invite clients, collect documents, review files, draft support materials, request signatures, and keep every case organized.
Step 1
Invite your client
Send a secure signup link so the client can begin intake.
Step 2
Collect documents
Clients complete forms and upload required documents through their portal.
Step 3
Review the file
Your team checks missing items, notes, and uploaded documents in one workspace.
Step 4
Generate drafts
Prepare draft letters, summaries, checklists, and document sets from approved case data.
Step 5
Sign and submit
Request e-signatures, package the final file, and keep the submission record attached.
Security, privacy, and the boundaries we do not cross.
VisaFlow is built for professional immigration teams, with clear boundaries around data handling, AI use, and consultant review.
Encryption
Data is encrypted in transit and at rest. Access is controlled by workspace permissions.
Data hosting
Data is hosted on Canadian infrastructure in accordance with privacy law and PIPEDA principles.
AI training
Client data is not used to train public AI models. AI processes only the case context you provide within a workspace.
Access controls
Role-based access per workspace. You decide who views, edits, or approves each case. Case activity is organized for review.
Data deletion
You can request full data deletion at any time. We delete case data, documents, and user records within 30 days of request.
Human review
All AI outputs are drafts. Every checklist, email, or summary requires consultant review before client use.
VisaFlow is a productivity and research-support tool. It does not provide legal advice, make immigration decisions, guarantee outcomes, or replace RCIC judgment. Not affiliated with IRCC or the Government of Canada.
Built for every role in your immigration practice.
VisaFlow supports how different team members work without forcing everyone into the same view.
01
Independent RCICs
Handle intake, documents, drafting, and client communication in one workspace.
02
Immigration firms
Standardize workflows across consultants, assistants, and reviewers.
03
Case coordinators
Track case progress, missing items, assignments, and review status.
04
Legal assistants
Prepare intake summaries, organize documents, and route files for review.
05
Intake & admin teams
Send portal invites, monitor uploads, and prompt clients for missing items.
06
Multi-user teams
Share files securely with role-based permissions and clear ownership.
Designed to fit into real immigration operations.
VisaFlow is built around onboarding, workflow mapping, and human review — so teams can adopt it without losing control of their process. Built for Canadian immigration practices that need organized intake, review, and document workflows.
1
Map your workflow
We review how your team handles intake, documents, reviews, and approvals.
2
Configure your workspace
Set up case types, roles, templates, checklists, and review stages.
3
Launch with your team
Invite staff and clients, start with active files, and refine as you go.
Choose the workspace that fits your practice.
CAD monthly pricing. 30-day onboarding trial available for eligible teams.
Independent Consultant
$49/month CAD
For solo RCICs managing intake, documents, drafting, and client communication.
- 1 workspace
- Client portal
- Draft generation
Most Popular
Small Team
$99/month CAD
For firms with coordinators or assistants supporting active client files.
- Shared review queues
- Multi-user collaboration
- Role permissions
Multi-User Firm
Custom
For practices needing higher limits, onboarding support, custom workflows, and role-based collaboration.
- Custom workflows
- Onboarding support
- Team configuration
All plans include a 30-day onboarding trial for eligible teams. Request a trial — no credit card required.
Questions immigration teams ask first.
Short answers for the details that matter before starting a trial.
No. VisaFlow AI is a productivity and research-support tool. It does not provide legal advice, immigration representation, or guaranteed immigration outcomes.
No. VisaFlow AI is not affiliated with IRCC or the Government of Canada. Users should verify information with official sources.
Client data is encrypted in transit and at rest. Your data is not used to train AI models. You can request deletion at any time. Access controls let you manage who on your team can view each file.
Yes. Each paid tier includes custom templates so your team can standardize intake questionnaires, document requests, and internal review steps for the application types you handle most.
Contact us to request a 30-day onboarding trial — no credit card required. We'll set up your workspace, walk you through your first workflow, and help you get started within one business day.
Modernize your immigration workflow without losing control.
See VisaFlow run through a real intake-to-approval workflow for Canadian immigration files. No pitch — just the product.
VisaFlow AI is a productivity and research-support tool. It does not provide legal advice or guarantee immigration outcomes. Not affiliated with IRCC or the Government of Canada.